EVOLVRS HQ
Effective Date: March 2026
EVOLVRS HQ (“EVOLVRS,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the information you share with us. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website, interact with our services, or engage with our software platforms, research initiatives, or consulting services.
By using our website or services, you agree to the practices described in this policy.
1. Information We Collect
We may collect several types of information depending on how you interact with EVOLVRS.
Information You Provide Directly
You may voluntarily provide information when you:
- Request a demo of ArcOS
- Contact us through forms or email
- Subscribe to newsletters or research publications
- Participate in research, surveys, or institutional assessments
- Engage with consulting or platform services
This information may include:
- Name
- Email address
- Organization or institution
- Professional role
- Communications or inquiry content
Institutional Data (ArcOS Platform)
When organizations deploy the ArcOS platform, institutional data may be collected as part of leadership assessments, organizational reflection tools, or institutional measurement frameworks.
Depending on deployment structure, this may include:
- Leadership reflection responses
- Organizational feedback data
- Institutional performance indicators
- Aggregated system-level insights
EVOLVRS does not collect personally identifiable student data through ArcOS deployments unless explicitly agreed upon through formal institutional contracts.
Institutional data is used solely for the purposes of:
- generating organizational insights
- supporting leadership development
- measuring institutional health and feedback loops
Automatically Collected Information
When you visit our website, certain information may be collected automatically through analytics technologies.
This may include:
- IP address
- Browser type
- Device type
- Pages visited
- Time spent on pages
- Referring websites
This information helps us improve our website performance and understand how visitors engage with our content.
2. How We Use Information
EVOLVRS may use collected information to:
- Provide and improve our services
- Respond to inquiries or demo requests
- Deliver research publications or newsletters
- Support ArcOS platform functionality
- Generate aggregated institutional insights
- Improve website performance and user experience
- Conduct research related to institutional systems and governance
We do not sell personal data to third parties.
3. Research and Institutional Insights
Certain data collected through ArcOS deployments may be used in aggregated or anonymized form for research conducted by the Hampton Wilson Institute, the research division of EVOLVRS.
This research focuses on:
- institutional systems
- leadership dynamics
- organizational learning
- institutional signal patterns
Published research will never identify individual participants or institutions without explicit consent.
4. Data Sharing
EVOLVRS does not sell, rent, or trade personal information.
We may share information only in limited circumstances:
- With trusted service providers supporting secure technology infrastructure (e.g., cloud hosting or analytics services)
- When required by law or legal process
- When necessary to protect the rights, safety, or integrity of EVOLVRS or its users
All service providers are expected to maintain appropriate security and confidentiality protections.
5. Data Security
EVOLVRS takes reasonable technical and organizational measures to protect information from unauthorized access, misuse, or disclosure.
These protections may include:
- secure cloud infrastructure
- access controls and authentication protocols
- encrypted data transmission where appropriate
- restricted access to institutional datasets
While we take strong precautions, no digital system can guarantee absolute security.
6. Data Retention
Information is retained only as long as necessary to:
- provide services
- fulfill contractual obligations
- support research initiatives
- comply with legal requirements
Institutional data retention policies may vary depending on contractual agreements with organizations deploying ArcOS.
7. Your Privacy Rights
Depending on your location, you may have rights related to your personal information, including the ability to:
- request access to the information we hold about you
- request corrections or updates
- request deletion of your information where applicable
Requests may be submitted by contacting us using the information below.
8. Third-Party Links
Our website may contain links to external websites. EVOLVRS is not responsible for the privacy practices or content of third-party websites.
9. Children’s Privacy
EVOLVRS services are designed for professionals and institutions. Our website and services are not intended for individuals under the age of 13.
We do not knowingly collect personal information from children.
10. Updates to This Policy
We may update this Privacy Policy from time to time to reflect changes in our services, technology, or legal requirements.
The updated version will always be posted on this page with a revised effective date.
11. Contact Information
If you have questions regarding this Privacy Policy, you may contact us at:
EVOLVRS HQ
Email: info@evolvrshq.com
Website: http://www.evolvrshq.com